Dear all,

The next Annual General Meeting of the CERN MusiClub will take place on Thu 18th March at 18:00. The decision of pushing the AGM to early Spring was discussed and voted during our previous AGM held on the 21st October 2020. The meeting will be held via Zoom.

Since the club has been closed, the meeting agenda will be (again) rather short:

• MusiClub news (renovation status and plans)
• Treasurer's report and approval of accounts
• Board elections
• AOB

If you have any other club matters that you think should be discussed, please let us know before the AGM.

During this AGM we will be electing the MusiClub board for the next year. Therefore, all club members who have an affiliation with CERN (staff members, users, contractors, alumni, and retirees) are encouraged to step up for the board elections.

Cheers,
    the MusiClub Board (Greg, Pedro, Tom)

Dear all,

The next Annual General Meeting of the CERN MusiClub will take place on Wed 21st October at 18:00 over Zoom.

Since the club has been closed for most of 2020, the meeting agenda will be rather short this time:

• Treasurer's report and approval of accounts
• MusiClub news (renovation status and plans)
• COVID related restrictions/plans for the club's re-opening
• Membership fees for 2021
• Board elections
• (Possible) MusiClub events for 2021
• AOB

If you have any other club matters that you think should be discussed, please let us know before the AGM.

As always, during this AGM we will be electing the MusiClub board for the next year. As some of you may know Arek, the club's secretary and Hardronic coordinator, will be leaving CERN in November. Therefore, all club members who have an affiliation with CERN (staff members, users, contractors, alumni, and retirees) are encouraged to step up for the board elections.

We would also like to take this opportunity to thank Arek for his great contribution to the MusiClub over the past years.

Cheers,
    the MusiClub Board (Greg, Arek, Tom)

Dear All,

Following the most recent ED (enlarged directorate meeting) the date for resumption of in person club activities (whose activities take place within the CERN perimeter) has been postponed to early November, depending on the evolution of COVID-19.

Prior to resuming activities, clubs will need to prepare a health plan, outlining all the measures they are taking to prevent members from contracting/potentially spreading the virus. The preparation of such a plan for MusiClub is ongoing and we will communicate it at the later stage.

FYI you can find the CERN Hygiene measures here: https://hse.cern/content/hygiene-measures

Swiss Federal Office of Public Health: https://www.bag.admin.ch/bag/en/home/krankheiten/ausbrueche-epidemien-pandemien/aktuelle-ausbrueche-epidemien/novel-cov/so-schuetzen-wir-uns.html

Please also consult your specific federation for any additional measures to be taken.

Access to the barracks for club activities is not permitted.

Cheers,
MusiClub board

Dear MusiClub members,

Following:

1. The evolution of the situation on the CERN sites, especially access and gatherings restrictions, cancellation of the summer students and some other (audience-bringing) programmes.
2. Cancellations of other summer festivals in the area (Paleo, Guitar en Scene, etc).

We have taken the decision to also cancel Hardronic 2020.

We aim to come back in 2021 with the usual, high energy music.

Music on the Lawn, which was planned for mid June, has also been postponed for the time being. If the situation allows, we will hopefully organise it in early autumn.

Stay safe, stay healthy,
    the MusiClub board

Dear MusiClub members,

We have just received an update from the CCC and CERN management regarding the restrictions placed on the clubs to limit the risk of transmission of COVID-19.

Starting from TOMORROW (11th March) and until further notice "the activities carried out by the Clubs on the CERN site are suspended".

Please note that access to the MusiClub locales is not permitted to anyone during this time.

We count on the cooperation of all members in this matter.

Thanks for your understanding,
    the MusiClub board

Dear MusiClub members,

Please find below important information from the Clubs Coordination Committee regarding the partial closure of the CERN Clubs in order to reduce the risk of transmission of COVID-19.

From Monday 9th March and until further notice:

"Only people working on the CERN site and retirees shall participate in CERN Club activities. (family members and external club members requested to desist from club activities). The reason behind this decision is because the Organization only has a direct line of communication and link with this community."

This restriction includes all usage of the MusiClub locales for individual and group rehearsals. We count on the cooperation of all members in this matter. We apologise for the late notice but, as we are sure you can understand, the situation is evolving rapidly.

We hope you understand,
    the MusiClub board

Dear MusiClub members,

We hope that you are enjoying the updated booking system. As a continuation of the renewal process, we have recently implemented a few more useful features:

• We have implemented the booking constraints:
  • Only one prime time* slot can be booked per week (per band) in the large locale.
  • However, note that we do not impose any restriction in the next 7 days to allow bands to utilise any slots that are available at the last minute.
• The cleaning rota has been integrated. Please see list at the bottom of the page and icons beside the current band. Please note that the list for 2020 is already up!
• There is now a color-code in the booking sheet to highlight the current slot and passed slots. More will come with tracking of locale's usage...
• Slot booking/release activity is logged for the purpose of 'last minute' abuse tracking. The latest actions for the month can be found at the bottom of the booking sheet.
• Improved interface for navigation between months and deleting slots belonging to your band(s) (now done with the red cross next to the slot).
• Statistics on the locale usage is now available on the website to allow new bands to see the chances to get a slot.

In parallel to that, our club's web page has been moved back to CERN infrastructure. This should have no real impact as the content has been migrated. But please update your bookmarks. As always, any feedback is appreciated on missing/incomplete information.

We hope you enjoy it and stay tuned as more changes will come soon!

Cheers,
    The MusiClub board

* Prime time slots: lunch time (12h-14h), evenings (17h-23h) & weekends.

Dear MusiClub members,

Happy new year to you all!

As we begin a new decade, we thought it was a good opportunity launch a brand new and shiny version of the MusiClub booking sheets :-)

The major new features that you will notice:

1. A single login for all your bands (no more username1, username2, ... for different bands!). You can now select which band you want to make a booking for directly in the booking sheet. We have imported the bands based on our best knowledge, so please let us know if any band is missing from your list, or any are there which are no longer active!
2. You can release a slot at any time (no more 48 hour restriction). The booking system will send an automatic e-mail to the club if you release a slot in the next 7 days to save you having to do it. However we encourage you to still release slots as early as possible to let other members benefit fully from them!

The new links for the large and small locales are below (please update your bookmarks):

• https://club-musiclub-members.web.cern.ch/bookingsheet/large/
• https://club-musiclub-members.web.cern.ch/bookingsheet/small/

Please note that you will have to reset your password in order to access your account.  Please also make note of the username in the email that you receive as it may have changed slightly from the one you were using before. If you have any issue to do this (or you don't know which e-mail we have registered) don't hesitate to contact us!

Bands who had paid before the end of December will find their regular slot pre-booked in the new system. Please cancel any weeks that you do not plan to use as soon as possible. If you had manually booked slots in the old system, apologies, you will need to rebook them!

And please let us know if you see any bugs... :-)

Cheers,
    The MusiClub board

Dear all,

the next General Assembly of the CERN MusiClub will take place on 

Tue 5/11 at 12:30 in the large rehearsal room 566/R-001

The draft agenda (still to be finalized) of topics we'are going to discuss:

•  Approval of accounts
• Status of equipment (new, old, repaired)
• Membership fees / Booking system/ booking rules/ bookings deposits / etc.
• Status of the locales (floor renovation, new cupboards, electronics locks)
• Club events in 2020 (Hardronic, Music on the lawn, Relay Race)
• Election of board members
• AOB

If you have any other club matters that you think should be discussed, please let us know before the AGM.

During this General Assembly we will be also electing the club's board for the next year. Therefore, all club members who have an affiliation with CERN (staff members, users, contractors, alumni, and retirees) are encouraged to step up for the board elections.

Cheers,
Greg, Arek, Django